Magical Northern Lights ~ Fairbanks, Alaska

Terms & Conditions

DATES:

4 night package:  March 7-11, 2024

Cost:

4-night package:  $4,195 per person double occupancy; $4,495 single occupancy.

Unless otherwise noted, all participants on a WOW! trip must be at least 18 years of age at time of travel.

Payment Schedule:

Space is limited. Reservations will be made on a first-come, first-served basis.

• Deposit: $1,500 per person due at time of registration.
• Final Payment: Balance due December 8, 2023. Your balance will be charged to the credit card on file unless we are notified that you wish to use a different form of payment.

Cancellation

Penalties vary depending on the date of cancellation.

• From date of booking to 91 days (December 7, 2023) prior to departure: Full Refund minus $250 cancelation fee per person.
• From 90-31 days (December 8, 2023 – February 5, 2024) prior to departure:  Full Refund minus $1,000 cancelation fee per person. *
• From 30 days (February 6, 2024) prior to departure or less: 100% cancellation fee will apply*

* We will do all possible to resell your space should you cancel.  If we are successful, we will refund you in full, less $350.00 per person.

Air Transportation:

You may make your own flight arrangements or we can assist with a $50 per person service fee (waived for WOW! Travel Club alumni). We cannot book mileage tickets or upgrades, which must be done directly with the carrier. If you would like us to assist, contact Gabriel Haigazian (gabriel@wowtravelclub.com or 818-444-2700) or Howard Wise (howard@wowtravelclub.com or 818-444-2710). It is the responsibility of the traveler to provide the legal name as on the passport.  Carriers may deny boarding if name on ticket does not EXACTLY match name on passport or drivers license.

Supplemental Travel Insurance for Trip Cancellation / Interruption:

Your package includes basic trip insurance:

• • • Emergency Medical Expenses
    • Emergency Medical Evacuation and Return of Remains
    • Accidental Death & Dismemberment
    • Political Evacuation/Repatriation
    • Natural Disaster/Repatriation

Additional trip cancellation insurance is available for purchase to cover financial penalties if you need to cancel your trip. Travelers may insure all prepaid and nonrefundable payments against cancellation and interruption due to covered reasons. Note that fear of travel is not covered under these policies. Certain plans include coverage for Pre-Existing Medical conditions, financial default, “Cancel for Work Reasons” and “Cancellation for Any Reason.” Coverage varies by product. Please note that most insurance companies require you to purchase insurance within 14 days of the initial deposit date in order to be covered for pre-existing conditions.

For further information and purchase options click HERE for plans offered by Travel Guard. If you prefer, contact Travel Guard Insurance directly at (800) 826-1300, ext. 3 and speak with an agent. Please provide Agency Code #05-614836. 

MedJet Assist – Air Medical Travel Protection Membership

MedJet Assist provides and pays for hospital-to-hospital medical transfer of a member if injury or illness occur during domestic or international travel, more than 150 miles from home.  Unlike most travel insurance, a MedJet Assist member is transferred to their home hospital of choice, regardless of medical necessity. There are no “acceptable facility” clauses, no claim forms, no cost caps and no surprise bills after the transport.  COVID-19 is covered (with some restrictions)

MedJet Assist is complimentary to travel insurance – it’s recommended to purchase both.  Here’s a great 2-minute video that explains the coverage and how it differs from travel insurance.  Click HERE to view the video.

Short-term or annual memberships are available.  Click HERE for pricing and to enroll:

For those of you 75-84 years of age, you’ll need to call MedJet Assist to enroll at 800-527-7478

Pricing:

All prices quoted are based on tariffs in effect as of April 6, 2023 and are subject to change. Rates are based on a minimum group size of 16 paying guests. Should the group size(s) fall below this minimum number, package price or inclusions may be modified. Unused tour items, missed meals or activities, etc. are not refundable.

Tips and Taxes:

The package includes all service charges, taxes, entrance fees, etc. Basic gratuities to drivers, guides, and restaurant staff are included. You are welcome to extend additional gratuities to anyone who has provided exemplary service.

Baggage:

Please check applicable baggage allowances and fees with your international airline carrier.

Passport/Visa:

There are no passport or visa requirements for Alaska.

Health / Vaccinations:

We are constantly monitoring requirements for travel to Alaska and will advise if COVID vaccinations and/or a negative test is required for entry. 

Travel Documents:

Final travel documents will be sent to your mailing address approximately two weeks prior to departure.

Risks of Travel and Your Responsibilities:

Travel involves inherent risks. The CTP Group/WOW! Travel Club (CTP/WOW) cannot be liable for any injury, death or loss of personal property in connection with your participation in CTP/WOW activities. By participating in this CTP/WOW travel program, you assume risk of inherent dangers (including without limitation, annoyance and expenses) related to military or political action, civil disturbances, quarantine, strikes, detention, mental trauma, pilferage, weather, epidemiological events, acts of God or any other circumstances over which CTP/WOW has no control.

I understand that CTP/WOW reserves the right to refuse as a trip participant or remove from a trip, any person it judges to be incapable of meeting the rigors and requirements of participating in activities, or who it determines to detract from the enjoyment of the trip by others. I agree to follow all written and verbal rules of safety presented to me by CTP/WOW. CTP/WOW reserves the right to make route, hotel, itinerary and trip modifications as required or desirable to improve the trip quality and/or to accommodate the comfort and well-being of guests.

CTP/WOW reserves the right to alter or cancel any trip due to weather, sickness, political climate, and/or insufficient registration or other unforeseen circumstances beyond our control. While CTP/WOW will make every effort to obtain full or partial refunds from suppliers, CTP/WOW cannot guarantee your ability to recoup payment.

The above Terms and Conditions are hereby expressly incorporated into the “Release, Waiver and Indemnity Agreement” to be signed by you as a WOW! Travel Club participant.

WOW! Vows:

By registering for this trip, you agree to the following WOW! Vows for responsible travel:

• I vow to travel with my sense of wonder and my sense of humor.
• I vow to be a gracious guest and leave a place at least as good as I found it.
• I vow to be a respectful traveler – thoughtful of the people and places I visit.
• I vow to be on time or catch up with the group at my own expense.
• I vow to communicate any complaints, grievances or missed expectations to the tour leader promptly, privately and appropriately.
• I understand that travel requires patience, a positive attitude, and an ability to laugh. If I can’t relax and enjoy the unexpected, I vow to stay home!
• I vow to refrain from any discussion within the group related to US politics!

Consent:

Payment of the deposit OR any other partial payment for registration of a participant for CTP/WOW activities constitutes consent by all guests/participants registered by the party completing online registration. You and your guests/participants hereby agree to the Terms & Conditions of this website. The Terms & Conditions set forth on this website may not be modified or amended except in writing by an authorized officer of CTP/WOW.

All guests/participants are required to initial and sign a Release Waiver and Indemnity Agreement, which will be sent upon receipt of your deposit. Your final payment cannot be processed until you return the signed Release.

Please note: This trip includes full days of sightseeing and significant amounts of walking on stairs and uneven surfaces. You should be in good physical condition to the this journey to its fullest.

April 2023   CST # 1016440-10